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Figure 7-11 Comment text is not visible in a browser ” unless the source HTML
code is examined.

4. Click OK.

Although comment text doesn™t appear in a browser, it does appear if a visitor selects the View
_ Source command in Internet Explorer or the View _ Page Source command in Netscape
Note
Navigator. When the underlying HTML code behind a Web page is displayed, comment text is
surrounded by the code
<!”Webbot bot=“PurpleText” PREVIEW=“xxx” ”>
where xxx is the comment text.
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Therefore, don™t put anything in comment text that you don™t want the world to read!
You can double-click comment text to edit it. Comment text can be formatted like normal
text, by selecting it and applying formatting attributes such as font color and size. However,
formatting must be applied to an entire comment; you cannot apply separate formatting to
parts of a comment.

Inserting symbols
Symbols include characters such as ã, or ª, that aren™t available in normal keyboard keys.
Most browsers can interpret these symbols.
To insert a symbol, follow these steps:
1. Place your cursor at the insertion point where the symbol will appear.
2. Choose Insert _ Symbol.
3. From the Symbol dialog box, double-click the symbol that you want to insert.
4. Click Close in the Symbol dialog box.

Inserting bookmarks
Bookmarks are locators in a Web page that can be the target of a hyperlink. Bookmarks can
be used for navigation within a page, or as a locator for a link to a page.
To insert a bookmark in a page, follow these steps:
1. Click to place your insertion point on the page, or to select text.
2. Select Insert _ Bookmark from the menu.
3. If you selected text in Step 1, that text appears as the default bookmark name, as shown
in Figure 7-12. If not, the Bookmark Name text box will be empty in the Bookmark
dialog box, and you can enter a bookmark name. To avoid problems with older brows-
ers, it is best to restrict the bookmark name to eight characters or less, with no spaces or
punctuation.
4. Click OK to place the bookmark. If you assigned the bookmark to text, that text
appears in Page view with a dotted line underneath. If you assigned the bookmark to a
blank space on your page, it appears as a small flag.
Chapter 7 ¦ Building FrontPage Web Sites 157




Figure 7-12 Bookmarks serve as targets for links within a page.

You can edit (or clear) bookmarks by right-clicking the bookmark, selecting Bookmark
Properties, and then editing the properties in the Bookmark dialog box.
To create a link to a bookmark, follow these steps:
1. Select text (or a picture) that will be linked to the bookmark.
2. Click the Insert Hyperlinks button. The Hyperlinks dialog box opens.
3. If you are linking to a bookmark on another Web page, enter that page in the URL box.
If you are linking to a bookmark on the open page, you can leave that box blank.
4. From the Bookmark drop-down list, select the bookmark that is the target of your link.
5. The bookmark link target appears in the URL box, with the bookmark preceded by a
pound sign (#).
6. Click OK. You can test your link in the Preview tab either by previewing your page in a
browser or by holding down the Ctrl key and clicking the link in the Normal tab of
Page view.


Using Page Templates
FrontPage 2003 comes with page templates, in addition to the Web templates explored
earlier in this chapter. These page templates are of three types: General, Frames, and Style
Sheets.The options in the General tab of the New dialog box are explored here.
To utilize a page template, follow these steps:
1. Select File _ New.
2. Click Page Templates in the Task Pane.
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3. The Page Templates dialog box appears. You can preview a page template by clicking
(not double-clicking!) on it and viewing a sample of the page in the Preview area, as
shown in Figure 7-13.




Figure 7-13 You can check out page templates before you generate a new page.

Some page templates are taken from the pages generated by Web templates. These include
the Feedback Form page, the Form Page Wizard (that generates input forms), the Table of
Contents page, and the User Registration page. You were introduced to some of these pages
earlier in the chapter in the section “Using Web Templates and Wizards.”
Other pages include sample graphics and content. Many of these pages are laid out in
columns; these pages use tables.
Use page templates as starting points for your own page content.


Other Views
Up to now, the focus has been on Navigation view and Page view, the two most powerful
views in FrontPage. Navigation view displays and controls Web structure, while Page view
is used to edit individual pages.
Four other choices are available from the Views bar:
¦ Folders view
¦ Reports view
¦ Hyperlinks view
¦ Tasks view
Chapter 7 ¦ Building FrontPage Web Sites 159

All four of these views, described next, complement Navigation view as a way to manage
your entire Web site.

Folders view
Folders view works like Windows Explorer, enabling you to view all of your files in folders.
As in Windows Explorer, you can create a subfolder in your currently selected folder by
choosing File _ New _ Folder.
When a FrontPage Web is generated, some folders are created that hold files that only
“advanced” users are supposed to know about. These folders include the following:
¦ _borders: Holds pages that serve as shared borders.
¦ _fpclass: Holds Java classes. These are files used for objects such as FrontPage-
generated Hover buttons.
¦ _overlay: Holds graphic images used with theme elements.
¦ _themes: Holds files used with themes.
In addition to these generated folders, you can create other folders when you apply advanced
features in FrontPage, or use add-in programs sold by third-party vendors that attach
additional features to FrontPage 2003.
To see these “advanced-level” hidden files, select Tools _ Site Settings, and click the
Advanced tab in the Site Settings dialog box. Select the Show Hidden Files and Folders
checkbox to display hidden files, as shown in Figure 7-14.




Figure 7-14 Hidden files include elements of themes and embedded shared border
pages.
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With hidden files displayed, you can open shared border pages (Left.htm, Right.htm,
Top.htm, or Bottom.htm) and edit them as you would any other page.

Reports view
Reports view provides a list of many useful statistics in your Web site. Additional reports
update you on the status of navigational links, slow pages, and new files. You can select a
report by choosing View _ Reports, and then selecting one of the available reports.
The following list describes each of the reports and how you can use them:
¦ Site Summary: Provides an overview of your site. The rows in the Site Summary view
are themselves links to other views. One of the most useful things about the Site
Summary view is that you can get a quick idea of the size of your Web site, which is
helpful when you look for server space for your site.
¦ All Files: Displays detailed information about each file in your Web site.
¦ Recently Added Files, Recently Changed Files, and Older Files: Display files that
are defined by selecting Tools _ Options and selecting the Reports View tab, as shown
in Figure 7-15. Slow pages are calculated based on the modem speed that you enter in
the Assume connection speed of spin box.




Figure 7-15 You can define which files to display as Recent, Recently Changed,
and Older.

¦ Unlinked Files: Shows files in your Web site to which no links exist. These stranded
Web pages are sometimes called orphan pages.
¦ Slow Pages: Displays a list of files that download too slowly, based on the time you
define in the Report Setting drop-down list in the Reporting toolbar.
Chapter 7 ¦ Building FrontPage Web Sites 161

¦ Broken Hyperlinks: Shows hyperlinks in your Web site that are either invalid or
untested. You can right-click one of these untested hyperlinks and choose Verify from
the context menu to test the link. If the link leads you to an Internet or intranet site, you
must be logged on to the Internet or your intranet to test the link.
¦ Component Errors: Tests FrontPage components for errors.
¦ Review Status and Assigned To: Used for workgroups collaborating on a Web site.
The Review Status report enables you to log pages that must be reviewed, and track
whether pages have been reviewed. The Assigned To report is similar to the Review
Status report, but tracks who is assigned to which page.
¦ Categories: Sorts components of your Web site by type, such as .jpeg images,
.html pages, .gif files, .class Java files, and so on.
¦ Publish Status: Lists which pages have been published to your Web (and which
haven™t).

Hyperlinks view
Hyperlinks view displays all links leading into a Web page from other pages in the site, and
all links out of a selected page. First, choose Hyperlinks view from the Views bar, and then
click a Web page in the Folders list.
Figure 7-16 shows a page in Hyperlinks view with links coming in and going out.




Figure 7-16 Viewing hyperlinks
Part I ¦ Getting Functional with Office 2003
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Tip If you are trying to track and test every hyperlink in a page or on your Web site, using the Broken
Hyperlinks report discussed in the previous section of this chapter is much more efficient than
looking for broken links in Hyperlinks view. Use this view only if you need to examine in detail all
links in and out of a page. For example, before deleting a page, you can use this view to identify
the Web pages with links to the page.

You can modify Hyperlinks view to do the following:
¦ Show page titles: Right-click in Hyperlinks view and select Show Page Titles from the
context menu to display page titles instead of filenames. Repeat the process to deselect
page title display.
¦ Hyperlinks to Pictures: Right-click in Hyperlinks view and select Hyperlinks to
Pictures from the context menu to display links that lead to graphics files. You can
toggle off picture links in the same way.
¦ Repeated Hyperlinks: To display multiple hyperlinks with the same target URL, right-
click in Hyperlinks view and select Repeated Hyperlinks from the context menu.
Repeat the process to deselect this option to turn it off.

Tasks view
Tasks view contains a list of “things to do.” Tasks are added to the Tasks view list by
wizards that generate Webs, or you can add them yourself.
To add a task, follow these steps:
1. Select Tasks from the Views bar.
2. Select Edit _ Tasks _ Add Task, or right-click in Tasks view and select Add Task
from the context menu. The New Task dialog box opens, as shown in Figure 7-17.




Figure 7-17 Defining a task
Chapter 7 ¦ Building FrontPage Web Sites 163

3. Enter a task name and a description. You can also modify the Assigned To box. Select
one of the three priority radio buttons to assign a relative level of urgency to the task.
4. Click OK. The task appears in the task list.
Tasks that are created with a page open are associated with that page. You can start these tasks
by right-clicking the task in Tasks view and selecting Start Task from the context menu.
The context menu that opens when you right-click a task can be used to edit, mark as
completed, or delete any task. However, only those tasks that were created with a page open
(or generated from a wizard) can be started by right-clicking.


Global Site Editing
Most of the work you do to edit you Web site™s content takes place in Page view, and is done
on a page-by-page basis. However, some editing tools in FrontPage work across an entire
Web. This section looks at two of these tools: spell checking, and search and replace.

Spell checking your entire site
To spell check your entire Web site, select Tools _ Spelling from a view other than Page view.

If you select Tools _ Spelling in Page view, or click the Spelling tool in the Standard toolbar,
you spell check only your open page. When you select the Spelling dialog box (in a view other
Note
than Page view), the dialog box has two radio buttons: Selected Page(s) and Entire Web. To
spell check your entire Web site, use the Entire Web option.

You can also select the checkbox labeled Add a Task for Each Page with Misspellings. This
creates a list of pages that need their spelling checked. After you select these options, click
the Start button to begin checking your spelling.
FrontPage checks all of your pages for spelling errors and then creates a list in the Spelling
dialog box, as shown in Figure 7-18.




Figure 7-18 Checking an entire Web site generates a list of pages with spelling mistakes.
Part I ¦ Getting Functional with Office 2003
164

If you selected the Add a Task option, you can click the Add Task button to add the
marked pages to your task list. If you would rather correct your spelling immediately,
double-click the page in the provided list in the Spelling dialog box to check spelling on
that page.

Replacing text throughout a site
To replace text throughout a site, select Edit _ Replace in any view. In the Replace dialog
box, enter the text you want to find in the Find What text box, and specify replacement text
in the Replace With text box. The Replace dialog box includes the following options:
¦ Click the All Pages radio button to replace in every page.

The Direction drop-down menu defines the direction in which the replacing tool moves through
Note
Web pages. But it is only active when you are editing the current page, not when you replace
throughout your entire site.

¦ The Match Whole Word Only and Match Case checkbox options work like the Replace
dialog box in Word or other Office applications.
¦ The Find in HTML checkbox enables you to search and replace HTML code.
After you define your replace options, if you are replacing text in an entire Web, click the
Find in Web button. FrontPage will generate a list of pages at the bottom of the Replace
dialog box with the text to be replaced. Double-click a page to make the changes in that
page. Alternatively, click the Add Task button to add the task to your task list.

Editing Web page content
In the following tutorial, you will experiment with adding content to a Web page.
1. With a FrontPage Web open, choose Navigation view from the View bar.
2. In Navigation view, double-click the home page to open it in Page view.
3. Type Welcome to my Web site at the top of your home page and press Enter.
4. Click and drag to select the text that you typed. Select Arial Black from the Font drop-
down list; 24 point from the Font Size list; Italics; Center; and Red, from the Font
Color palette.
5. Click at the end of the text and select Insert _ Horizontal Line.
6. Under the horizontal line, select Insert _ Symbol and double-click the © symbol. Click
Close. Type your name after the copyright symbol.
7. Select Insert _ Break and, with the Normal Line Break radio button selected, click OK
to create a forced line break.
8. Select Insert _ Comment and, in the Comment window, type This page needs to be
finished! Click OK.
Chapter 7 ¦ Building FrontPage Web Sites 165

9. Double-click the word “Welcome” and select Insert _ Bookmark. Click OK in the
Bookmark dialog box.
10. Click to place your insertion point after the comment text. Press Enter 12 times and
then type Go to top.
11. Double-click to select the word “top,” and then click the Hyperlink button in the
toolbar. Pull down the Bookmark list and select Welcome. Click OK.
12. On the Standard toolbar, click the New drop-down button and choose Task. Enter Add
Content in the Task Name text box. Click OK.
13. Click the Save button to save changes to the Web page.
14. Select View _ Reports to get an overview of your (rather small) Web site. How much
server space would you need for this Web site? (Hint: Look at the All Files row of the
report.)
15. Select Hyperlinks view. Right-click and select Hyperlinks Inside Page from the context
menu. The links illustrate the bookmark link in the page.
16. Click the Tasks view. Right-click the task and select Start Task from the context menu.
Add some text to your page and save it. Select Yes in the dialog box when prompted to
mark the page as a completed task.


Summary
In designing your Web site, start by placing yourself in the shoes of a visitor. What informa-
tion do you want to present right on the home page? What options do you want to make
available from the home page? You can translate your vision into a real site design in
FrontPage™s Navigation view ” where you drag pages into a flowchart.
FrontPage will generate automatic links on pages based on your Navigation view structure.
These links are created in Link bars, which can be placed on pages, or in shared borders that
are embedded in each page in your Web site (or most pages).
Once you design a site in FrontPage, you can use the Import tools to add other files from
your computer or from the Internet. Or, you can integrate an already existing site into your
FrontPage Web site.
FrontPage makes it fast and easy to create complex Web sites using templates, including an
instant Corporate Presence Web, a Customer Support Web, and even an instant online
database.
Creating page content is very similar to editing text in Microsoft Word. Additional page
components like line breaks, symbols, and horizontal lines are available as well.
Once you have created a FrontPage Web site, global site editing tools are available, includ-
ing spell checking and site-wide search and replace.
¦ ¦ ¦
8
CHAPTER



Understanding
and Creating
Access Reports . . . .

In This Chapter

Understanding the types
of reports you can create

R eports provide the most flexible way for viewing and
Knowing the differences
printing summarized information. Reports display
between a report and a
information with the desired level of detail, while enabling you to
form
view or print your information in almost any format. You can add
multilevel totals, statistical comparisons, and pictures and
Understanding the
graphics to a report. In this chapter, you learn to use Report
process of creating
Wizards as a starting point. You also learn how to create reports
reports
and what types of reports you can create with Access.

Creating reports with a
In this chapter, you will create new reports using the report wiz- Report Wizard
ards and by creating a blank report without using a wizard. You
Note
will use tables created in chapters from the Access 2003 Bible. If
Viewing, printing, and
you are following the examples and own a copy of Access 2003
saving reports
Bible, you would use the Chap13Start.mdb database file on the
CD-ROM that comes with thatbook and follow the instructions in
Creating a report from a
each section of the chapter.
blank form

Sorting and grouping data
Understanding Reports
Adding label and text
Reports are used for presenting a customized view of your data. controls to your report
Your report output can be viewed onscreen or printed to a hard
copy device. Reports provide the capability to control
Modifying the appearance
summarization of the information. Data can be grouped and sorted
of text and label controls
in any order and then presented in the order of the groupings. You
can create totals that add numbers, calculate averages or other
Adding page breaks
statistics, and display your data graphically. You can print pictures
and other graphics as well as memo fields in a report. If you can
Copying an existing report
think of a report you want, Access can probably create it.

. . . .
Part I ¦ Getting Functional with Office 2003
168


What types of reports can you create?
Four basic types of reports are used by businesses:
¦ Tabular reports. These print data in rows and columns with groupings and totals.

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