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Part III ¦ Beyond Mastery: Initiative within Office

All lists are embedded in a page the same way:
1. Select Insert _ Web Component, and click Top 10 List.
2. Choose one of the available lists.
3. Click Finish to display the Top 10 List Properties dialog box, shown in Figure 23-21.

Figure 23-21: Top 10 lists can be displayed in a variety of list formats.

4. You can edit the default list title by entering new text in the Title Text area of the
dialog box.
5. Select the Include date usage processing was last run check box to let visitors know
when the list was last updated.
6. Choose one of the four formats for displaying your list, and click OK.
Top 10 lists must be previewed in a browser (not in Preview tab) to see actual content.

As of this writing, the latest version of FrontPage 2003 does not allow you to apply local (inline)
formatting to the text generated by Top 10 lists. To format the fonts in these lists, you can
instead use page or external style settings.

Here™s one way to change the formatting of a Top 10 list: right-click a page and choose Page
Properties to open the Page Properties dialog box. Click the Style button and choose Format
_ Font. Define a font, and then click OK. This will define a new default font style for your
page, which will be applied to your Top 10 list.
Top 10 lists require servers with the SharePoint Extensions.
Chapter 23 ¦ Adding FrontPage Web Components 585

List view and document library components
List views and document libraries are interactive ways for visitors to a site to upload
documents, and contribute to online discussions. These components require that a site is
published to a server with SharePoint Extension files.
List views and document libraries are a central part of the SharePoint Office Server shipped
with the current release of Microsoft Office. This server and its built-in features are mainly
designed to quickly generate an out-of-the-box intranet portal for an organization.

Commercial and additional components
FrontPage offers a number of embedded commercial content options. These options are
generally self-explanatory content that is provided by other companies (or Microsoft). When
you embed this content in your page, you advertise their product, provide a link to their site,
and facilitate their sales. In return, you get their content.
You can purchase additional Web components from third-party vendors, including J-Bots,
which creates Java-based interactive components for Web sites, and FrontLook, the maker of
additional themes and other FrontPage enhancements. If you do incorporate such third-party
add-ons, they attach themselves to the Component submenu and appear when you select
Insert _ Web Component _ Additional Components.

Creating a page with Web components
In the following tutorial, you will create a Web page with a scrolling text marquee, hover
buttons, a hit counter, and a Date and Time stamp.
1. Create a new FrontPage Web from the Personal Web template (select File _ New _
Page or Web. Click Web Templates in the Task Pane, and then double-click Personal
2. Open the file Index.htm in Page view.
3. Click at the end of the first line of text (“Welcome to My Web Site”) and press Enter
to create a new line.
4. Select Insert _ Web Component _ Dynamic Effects _ Marquee, and click Finish.
5. Type Welcome to the ultimate Web site in the Text field and click OK in the
dialog box.
6. Place your cursor at the end of the second paragraph and press Enter to create
another blank line. Select Insert _ Web Component _ Dynamic Effects _ Hover
7. Type Photos in the Button Text field and photo.htm in the Link To field (or use the
Browse button to find the file photo.htm). Click OK. Create a few additional
hover buttons linked to the Interests and Favorite pages.
8. Press Ctrl+End to move to the end of the page. Select Insert _ Web Component _
Hit Counter, and click Finish.
Part III ¦ Beyond Mastery: Initiative within Office

9. In the Hit Counter Properties dialog box, click the radio button next to a hit counter
that has a style you like. Click OK.
10. Note that the Web template generates a Date and Time field on the home page (at the
bottom of the page). You can identify the date as a Web component because when
you hover over it, an icon appears. Double-click the date to open the Date and Time
Properties dialog box, and add a Time format from the drop-down menu. Click OK.

Advanced Controls
The Insert Web Component dialog box contains the Advanced Controls options that allow
you to insert certain controls that you can use in your Web site. For example, you can insert
an HTML control that will not be modified by FrontPage, a Java Applet, a plug-in, or even a
Flash movie. When you choose to insert these items, most ask you for the source of the
control, such as the source Java Applet you want to use.
If you choose to insert an ActiveX control, you™ll see a dialog box where you select the kind
of control you want to insert. For example, in Figure 23-22, you™ll notice an
ActiveMovieControl object. You can now right-click the inserted object and click Properties
to determine playback functions, audio volume, and other movie options that allow users to
view movies found on the site.

Figure 23-22 You can insert movie controls and a variety of multi-media content controls
into your FrontPage Web.
Chapter 23 ¦ Adding FrontPage Web Components 587

Much of the value in using FrontPage comes from its impressive set of Web components.
Unfortunately, most of these components are rather inelegantly packed into a single menu
option, and may thus be hard to find. A good percentage of the best features in FrontPage
are found by choosing Insert _ Web Component in the FrontPage menu.
Web components are mini-programs, and they utilize different scripting languages to do
their jobs. Therefore, some components work in all development environments, while others
are browser- or server-specific. FrontPage 2003 includes a few components, like Top 10
Lists, that require that your site be published to a site with SharePoint Server Extensions.
Web components can be used to make sites interactive. Search engines react to user input to
help visitors find pages in your site. Hit counters react to each visit by counting visitors.
Other components are used to automate site content. The Table of Contents component
generates a table of contents automatically. Included pages can be used to automatically
update many pages.
Finally, some components provide site content, like those that link to MSNBC, MSN, or
bCentral sites for news, sports, stock quotes, and Internet search engines.
¦ ¦ ¦

Techniques . . . .

In This Chapter

Adding special effects
with Publisher

T his chapter takes a look at some advanced techniques that
Inserting linked and
can add extra pizzazz to your creations and shows you how
embedded objects
you can use Publisher to design Web pages. You™ll also learn
about printing: both printing to your personal printer and
Mail merging
preparing your publication for printing by a print shop.
in Publisher

Adding Special Effects Designing Web sites

Why settle for ordinary text in ordinary text frames, when you Using the Design
can dress up your text in a number of ways? With its border art, Gallery
drop caps, and WordArt tools, Publisher can give your
publication the added oomph it needs to catch and hold your Saving and printing
reader™s attention.
. . . .
To add an ordinary border to a text box or picture frame in
Publisher, click the Line/Border Style button on the Formatting
toolbar, click More Lines, choose a size and color of line and
which sides of the frame to apply it to in the Format dialog box
(under the Colors and Lines tab), and then click OK.

If you check the “Draw border inside frame” box, the entire
border, no matter how wide, is drawn inside the edges of the
frame. If you don™t check the box, the border overlaps the edges
of the frame.
Part III ¦ Beyond Mastery: Initiative within Office

But while you™re in the Colors and Lines tab of the Format dialog box, you™ll see a button
labeled BorderArt. Click it, and the border possibilities suddenly expand exponentially (see
Figure 24-1).

Figure 24-1: You™re not limited to ordinary lines when you create borders in Publisher.

Publisher comes with a number of decorative borders, which you can peruse and choose
from in the Available Borders area of this dialog box ” literally everything from apples to
Each border has a default size; if you think the border is too thick or too thin, though, you
can change it by unchecking the “Always apply at default size” box and then returning to the
Colors and Lines tab to set the border width as usual. You can also modify the color under
the Colors and Lines tab, just like you can an ordinary line border.
The BorderArt dialog box also enables you to choose whether or not to deform the
individual pictures that make up some borders (such as the apples in the figure) to make a
more continuous border.
Figure 24-2 shows how the appropriate border can dress up your text.
Chapter 24 ¦ Advanced Publisher Techniques 591

Figure 24-2: “Please Be My Valentine!” looks a lot more romantic with a few shiny red
hearts around the edges.

You™re not limited to the available borders; you can also create your own border using any
graphic image. Click Create Custom in the BorderArt dialog box and then choose a picture
file from your computer or from the Clip Organizer. Publisher converts it into a border,
which you can then name what you wish. That border continues to appear in your list of
available borders until you choose it and click Delete.

A picture has to be pretty simple to be made into a border. A digital photograph of a winter
scene, for instance, would be too complex. A simple line drawing of a snow-covered tree,
however, would not.

Drop caps
A drop cap is a large initial letter in a piece of text, reflecting the style of the illuminated
manuscripts of the Middle Ages, when books often began with large, lavishly decorated
initial letters.
To apply a drop cap to the beginning of a particular paragraph, click anywhere in that
paragraph, then choose Format _ Drop Cap. This opens the dialog box shown in Figure 24-3.
Part III ¦ Beyond Mastery: Initiative within Office

Figure 24-3: Create a fancy initial letter for a paragraph with the Drop Cap dialog box.

As with borders, Publisher has several available styles of drop caps ready and waiting for
you. Click the one you like and then click OK. The drop cap is added to your paragraph (see
Figure 24-4).

Figure 24-4: Drop caps are an ornamental touch that can bring your text alive.
Chapter 24 ¦ Advanced Publisher Techniques 593

If you don™t see a drop cap you like in the Drop Cap dialog box, click the Custom Drop Cap
tab and you can design your own, using the tools shown in Figure 24-5.

Figure 24-5: Don™t like Publisher™s available Drop Caps? Then design your own!

This dialog box is divided into two sections, one in which you choose the appearance of the
initial letter and one in which you determine its position and size.
In the “Select letter position and size” area, you can choose to make your drop cap drop into
the paragraph until its top is even with the top of the first line of text (as in Figure 24-4) or
have it rise above the paragraph so that the bottom of the drop cap is level with the bottom
of the first line of text. Or you can compromise, and have it rise a specified number of lines
above the paragraph.
You can also set the size of the drop cap, in lines, and how many letters you want in the drop
cap style ” typically just one, but some of the preset drop caps include two letters, and you
might want to set the entire first word in drop-cap style.)
In the “Select letter appearance” area, you choose a font for the drop cap, a style (regular,
italic, bold, or bold italic), and a color. If you wish, you can automatically use the font, style,
and color of the rest of the paragraph.
When you™re happy with your drop cap, click OK.
Part III ¦ Beyond Mastery: Initiative within Office

Another form of fancy text is WordArt, which applies special formatting to text ” shapes,
shadows, and so forth that you can™t apply through the ordinary formatting tools.
To create a WordArt object, follow these steps:
1. Click the Insert WordArt button on the Object toolbar to open the WordArt Gallery
shown in Figure 24-6.

Figure 24-6: WordArt Gallery offers you a lot of fancy formatting to choose from.

2. Choose the WordArt style you™d like to use.
3. Type the text that you want to apply WordArt formatting to in the Text window in
the Edit WordArt Text dialog box that now appears. Press Return to add a second
line of text and any additional lines of text after that.
4. Choose a font and font size from their respective list boxes, and apply bold or italic
style, if you wish.
5. Click OK. WordArt applies the style you chose to the text you entered (see
Figure 24-7).
Chapter 24 ¦ Advanced Publisher Techniques 595

Figure 24-7: Here™s the text rendered in the WordArt style that was chosen. Notice
the WordArt toolbar that opened automatically.

Editing WordArt is easy with the WordArt toolbar, which opens automatically whenever you
create a WordArt object, and with other tools Publisher makes available. You can do all the
. Resize it: Use the handles as you would on any other object to adjust its height and
width. Because WordArt is really a graphic, not text, the shape of the letters deforms
along with the shape of the frame.
. Reshape it: Many WordArt styles, including the one in Figure 24-7, include a small
yellow diamond or two somewhere inside them. Clicking and dragging this diamond
adjusts the shape of the object. In Figure 24-7, clicking and dragging the diamond
adjusts the thickness of the central part of the WordArt object in relation to the
outside edges. You can also change the shape of the WordArt object by clicking the
WordArt Shape button on the WordArt toolbar and choosing the shape you want to
apply from the menu provided.
. Change shadow style and 3D style: Whenever you™re working with a 3D object in
Publisher, you can apply a shadow style or 3D style to it by clicking the Shadow
Style and 3D Style buttons on the Formatting toolbar. Choose the style you want
from those offered, and click to apply, or click Shadow Settings or 3D Settings to
create your own shadow or 3D style.
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. Edit text: Click the Edit Text button on the WordArt toolbar to reopen the Edit
WordArt Text dialog box and change the text, or its font, style, or size.
. Change the WordArt style: Click the WordArt Gallery button on the WordArt
toolbar to reopen the WordArt Gallery; click any of the styles offered to change the
style of the currently selected WordArt object to the new style.
. Format the WordArt object: Click the Format WordArt button on the WordArt
toolbar (or choose Format _ WordArt) to open the Format WordArt dialog box,
which includes tabs very similar to the Format dialog boxes for text boxes and
graphics. You can apply borders, change the fill of the object, and make other
changes using this dialog box.
. Change text wrapping: Click the Text Wrapping button on the WordArt toolbar to
change the way text in a text box wraps around the WordArt object.
. Make all letters the same height: Click the WordArt Same Letter Heights button
on the WordArt toolbar to make both uppercase and lowercase letters in your
WordArt object the same height. This is an interesting effect that™s more noticeable
in some fonts (those with a greater difference in height between uppercase and
lowercase letters) than others.
. Change the text orientation to vertical: Click the WordArt Vertical Text button on
the WordArt toolbar to make the text in the WordArt object run up and down instead
of side to side. Click it again to return the text orientation to horizontal.
. Change the alignment: The WordArt Alignment button on the WordArt toolbar
enables you to set alignment to center, left, right, stretch justify (which justifies
text by horizontally stretching the letters), letter justify (which justifies text by
adding spaces between letters), and word justify (which justifies text by adding
spaces between words).
. Change the spacing: Click the WordArt Character Spacing button on the WordArt
toolbar to adjust the spacing between characters to anything from very loose to very
tight. You can also choose to Kern Character Pairs, which moves certain characters
closer together to improve their appearance.
You can edit your WordArt at any time by double-clicking the frame to bring up the Edit
WordArt Text dialog box and the WordArt toolbar.

Using Linked and Embedded Objects
Sometimes you may want to insert an object into a Publisher document that you can™t create
with Publisher™s own tools. An Excel spreadsheet is a good example. Another is an image
that you may have created using a specialized graphics program. You can insert these objects
and continue to edit them if the program they were created in supports linking and
embedding. First, a couple of definitions:
. A linked object is one that appears in your publication but isn™t really part of it: It™s
stored somewhere else. All that™s really included in your publication is the object™s
Chapter 24 ¦ Advanced Publisher Techniques 597

name and location; when you display or print the page that includes the linked
object, Publisher fetches the object from wherever it is and dutifully includes it. One
advantage of linking over embedding is that any changes made to the object in the
original program (that is, Excel or Word) are automatically reflected in the Publisher
publication to which the object is linked.
. An embedded object is created and edited with another program, but all the data for
it is contained within your publication. Whereas a linked object has little effect on
the amount of disk space your publication takes up, an embedded object may have a
much greater effect.

Embedding a new object
To insert a new embedded object into your publication, follow these steps:
1. Choose Insert _ Object from the menu bar. This opens the dialog box shown in
Figure 24-8.

Figure 24-8: You can insert any of the objects listed here into your publication. The
list that appears depends on what software is installed on your computer.
Part III ¦ Beyond Mastery: Initiative within Office

2. Choose the type of object you™d like to embed from the Object Type list. If you want
to simply display an icon representing the object, check Display as Icon; otherwise,
the entire object is displayed.
3. Check the Create New box.
4. Click OK. In Figure 24-9, you™ll see an embedded Microsoft Excel chart. Notice that
Publisher™s toolbars have vanished, replaced by the Excel toolbars.

Figure 24-9: When you create a new embedded object, Publisher™s controls are
sometimes replaced by controls specific to that object.

When you™ve finished creating your embedded object, click anywhere outside the object™s
frame. Publisher™s controls reappear, and you can continue creating your publication as
normal. Whenever you want to edit the embedded object, just double-click it and its controls
Chapter 24 ¦ Advanced Publisher Techniques 599

Embedding an existing object
To insert an object that already exists as a file created by another program, follow these
1. Choose Insert _ Object.
2. This time, click Create from File.
3. Enter the path to the file, or click Browse to browse for it on your computer.
4. If you want the object to be linked, check Link; otherwise the object is embedded.
5. Click OK. The file you selected is inserted into your publication (see Figure 24-10).

Figure 24-10: This ad was created in another program, then inserted into the
Publisher publication as a linked object. Any changes made to this image using the
program in which it was created are now automatically reflected in this publication.
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